Purchasing

(PUR)

Everything upstream of your stock: suppliers, requests for quotation, purchase orders, approval chains, supplier price lists and landed cost. Receiving posts straight into the warehouse and the ledger.

Suppliers RFQ Purchase Orders Approvals Landed Cost Replenishment

Key Features

Everything upstream of your stock: suppliers, requests for quotation, purchase orders, approval chains, supplier price lists and landed cost.

Supplier Management

One supplier record with contacts, terms, lead times and performance history. Supplier price lists with quantity breaks and validity dates.

RFQ and Bidding

Send a request for quotation to several suppliers, compare responses side by side, and convert the winner into a purchase order without retyping anything.

Purchase Orders

Multi-line orders with expected dates per line, partial receipts and backorders. Every state change is logged.

Approval Chains

Spend thresholds that route an order to the right approver. Nothing is committed to a supplier until the chain clears.

Receiving and Landed Cost

Receive against the order, record freight, duties and handling, and let landed cost flow into inventory valuation.

Replenishment

Reorder points and suggestions built from real demand, lead time and stock on hand. Turn a suggestion into an order in one step.

Kubrik OS — agent layer

Purchasing, assisted and operated by AI

This is the flagship autonomous workflow. Replenishment and purchasing decide money every day, the decisions are frequent, and the result is measurable — fewer stockouts, less overstock, better buying.

AI-assisted

What the AI advises on

Available on every plan, Starter included.

Computes what to buy, from whom and when, from demand, lead time, minimum order quantity and current coverage
Compares supplier price lists and flags increases that were never negotiated
Explains every recommended line: the demand behind it, the lead time, and the cost of getting it wrong

AI-operated

What the AI does under governance

Professional and Enterprise. Starter runs the AI in advisory mode only.

Prepares purchase orders per supplier and sends them for approval — or issues them directly below the value threshold
Chases confirmations and updates expected receipt dates from supplier responses
Reconciles goods receipts against orders and opens a discrepancy when they disagree

Governed tools an agent can call in this module

proposeReplenishment() createPurchaseOrder() sendPurchaseOrder() receiveGoods() openReceiptDiscrepancy()

Autonomy is a setting, not a promise — choose the rung per role and per module

Suggest

The agent proposes. Nothing changes until a person acts on it.

Prepare

The agent builds the transaction and leaves it waiting for approval.

Execute below threshold

Acts on its own under a value or risk limit you set.

Execute by policy

Acts inside a written policy, every action fully audited.

Escalate

Anything outside the policy stops and goes to a person.

Same rules, either operator. An agent obeys the same permissions, validation and business rules a person does, and every action lands in the audit trail: who or what initiated it, the inputs, the rationale, the approvals, the resulting transaction and how to reverse it.